Category: Information security questionnaire for vendors

Information security questionnaire for vendors

The world of InfoSec is changing rapidly, and as such, new frameworks for performing vendor risk assessments are being introduced into the marketplace all the time — each with their own use cases and benefits. But as more and more information security questionnaires are introduced, it can be challenging for an organization to grasp which vendor assessment framework to use, at which time, and for which third party vendor.

At Whisticsimplifying third party security risk assessments is our job. And the best news? In addition to sending, receiving, scoring and reviewing vendor responses to any of the following questionnaires in the Whistic Platform, companies can also complete a self-assessment with each of these questionnaires.

These self-assessment questionnaires can be added to a Whistic Profile to streamline your ability to respond to security reviews from customers or prospects, or can be used for internal information security risk assessments. Whistic enables teams to easily collaborate on self-assessment questionnaires by adding teammates, assigning questions and setting due dates. Emerging Standard:. Once you have determined the right questionnaire or framework to assess third party vendor security risks, let our team at Whistic show you just how easy it is to use your questionnaire of choice with our vendor security management platform to simplify the process and save your team significant time and resources.

Ready to Learn More? Check out our resources below for more third party vendor best practices and insights on how your organization can effectively approach security assessments. Blog Posts:. Product Demo:. Sign in.

information security questionnaire for vendors

Whistic Follow. Whistic The latest insights and updates on information security and…. The latest insights and updates on information security and third party risk management. Write the first response. More From Medium. More on Cybersecurity from Whistic. Whistic in Whistic. Discover Medium. Make Medium yours. Become a member. About Help Legal.I have been on the receiving end of many vendor security assessments from customers and prospects.

information security questionnaire for vendors

The level of attention and resources appropriate to a vendor security assessment will vary based on the nature and extent of the data and networks that the vendor will or may have access to. Determine the nature of the data e. You are more likely to receive a timely, usable response if both you and the vendor understand the products and services that the vendor will be providing. For example, a vendor may offer both hosted services and on-premise license software.

The vendor may offer various geographically-specific or market-specific product and services. A phone call to the sales or account rep at the vendor may save both you and the vendor significant assessment time.

There are a number of pre-made or customizable vendor security questionnaires available, such as:. If you send a tab SIG questionnaire with over a thousand questions with no indication of which products or services the questionnaire relates to, the poor schmuck at the vendor whose job it is to respond will likely a put the request at the bottom of the pile, b provide ambiguous answers e. Once you understand the nature of the data or access that you will provide to the vendor and the products or services that the vendor will provide, the core assessment areas are:.

The vendor may require a nondisclosure agreement before providing the report or audit results. Are the questions clear and unambiguous? Can you use a simpler initial screening questionnaire and then follow-up if there are specific areas that need further investigation?

information security questionnaire for vendors

With the growing focus on vendor security assessments, many vendors are implementing automated tools to manage the questionnaire response process such as RFPIOLoopio and Qvidian.

If your questionnaire is structurally simple, it can be managed more quickly in an automated system. Toggle navigation.Vendor due diligence is the process of ensuring that the use of external IT service providers and other vendors does not create unacceptable potential for business disruption or negative impact on business performance.

To accomplish this, you need to know company details such as ownership specifics, company size, products offered, and headquarters location. More specifically, you need to know if they are financially stable enough to fulfill their obligations for the foreseeable future. You need to know if the vendor will do what they promise. You also need to know how well the vendor is going to protect your data.

Vendors that provide IT services have additional due diligence requirements. You need specific security considerations, incident response procedures, and for cloud-based IT service—for which the NIST definition is referred to in FFIEC guidance, but in reality is not really being used—there are additional data security questions that need answers.

So, how do you find that out? You can ask for an audit of their security controls, which typically comes back in the form of a Service Organization Controls SOC report. Not that you have a choice, but in most cases the SOC 2 Type 2 is the best report for assessing Cybersecurity.

The SOC 1 report, however, is the most common for reasons that would take too long to explain. Because there is discretion as to which and how many of the five 5 Trust Services Principles are actually examined during and reported on during a SOC 2 engagement, not all audit reports are the same.

You have to dig into some details to understand what is being reported. Get a free copy of our Vendor Cybersecurity Assessment Template. Using the image above, we could search through the SOC report in a structured manner using the Framework as a guide. Using it in this way to walk through any kind of vendor security audit report, the NIST Cybersecurity Framework provides an excellent framework to work from when reviewing vendor security controls.

Vendor Risk Management Audit & Assessment [Checklist]

To be a vendor Cybersecurity assessment Jedi, use the Framework you must. The Rivial Blog. Stay on top of the latest developments in cybersecurity and compliance. See all articles. Tired of IT Audits? Virtual CISO. How on earth do you keep your data secure in the Cloud? Using the strict criteria outlined by NIST.Tips on vendor assessments from experts in the industry.

Or, almost closed the deal. You just have to fill out a vendor security questionnaire and make it through that part of the process. Then the deal will be complete. The only problem is, the questionnaire is hundreds of questions long. Lots of them seem to be asking the exact…same…thing. The first few times you are asked to fill one of these out, it can be extremely intimidating. I interviewed 3 security experts who are the go-to people at each of their SaaS companies for completing these questionnaires and getting past the critical security review stage of procurement to close important deals with enterprise clients.

Contentful is an API-first CMS that enables developers to quickly structure and use content to build, release, and fine tune applications. As a technical product owner with a focus on security, Andreas Tiefenthaler ensures that the product meets security standards and teams follow security best practices.

Most of the time you just have to go through the hassle of filling them out. If you can manage to get through, it usually establishes enough trust to proceed further. In his former role as Application Security Manager, Aaron Weaver was responsible for Rugged DevOps security, application security architecture, penetration testing, mobile security testing, and security training.

Cobalt is an application security firm that connects organizations with vetted security researchers to deliver penetration tests on-demand via a SaaS platform.

As CTO, Christian Hansen is responsible for building the Cobalt platform and overseeing product and employee security practices. In order to do business, we must satisfy the security needs of the customer. Q: When is it necessary to fill out a vendor security questionnaire? A: For most deals, a buyer will send a vendor security questionnaire once the terms of the deal have been discussed, but not finalized.

Security review is simply another part of the procurement process.

Risk Assessment - CompTIA Security+ SY0-501 - 5.3

Depending on what type of service the vendor is providing to the buyer, the buyer may be taking on additional security risk by working with the vendor and they want to know about it upfront.

In some cases, you may need to fill out a vendor security questionnaire at the beginning rather than the middle or end of the sales process, in order to even be considered for an RFP.

In either scenario, the buyer wants to know if you meet their security requirements before you move onto further stages for consideration. The client wants to know if you meet their requirements so that you can move to the next stage for consideration. Q: Who is the right person to fill out the vendor security questionnaire?

A: Usually one person takes the lead and fills out as much as he or she can, then asks others in the organization for help as needed. It really depends on the complexity of the particular questionnaire, as well as the way that roles are set up within the vendor organization.

A more established vendor organization might have a large security team, with different individuals providing information on various topics, e. I have a background in software development and have also been a pen tester. Right now I am basically the go-to person for vendor security questionnaires and then I reach out to various teams e.Control third-party vendor risk and improve your cyber security posture.

Monitor your business for data breaches and protect your customers' trust. Simplify security and compliance for your IT infrastructure and the cloud. Stay up to date with security research and global news about data breaches.

Learn about the latest issues in cybersecurity and how they affect you. Last updated by UpGuard on March 10, Business partnerships require trust, but knowing whether your vendors merit that trust is difficult.

With the rise of information technology, the ways in which trust can be broken, intentionally or unintentionally, have multiplied and become more complex. Vendor security assessment questionnaires are one method to verify that service providers follow appropriate information security practices so your business can weigh the risk of entrusting them with your data.

FREE 9+ Sample Vendor Questionnaire Forms in PDF | Excel

This article outlines some helpful hints to create thorough vendor assessment questionnaires as part of your security program. Security questionnaires are notoriously annoying to administer.

Good planning is critical to ensure that you ask the right questions, and in such a way that gives you the best insight from your vendor risk management program. For example, if your business uses cloud SaaS Software-As-A-Service products, understanding data security will be among your top concerns. If your IT solutions are primarily used on premises, where storage is inside a managed data center, you will likely want to ask more questions about security testing in the software development lifecycle to understand the likelihood of vulnerabilities.

The number of vendor relationships your business has, and the criticality of those relationships, is also worth clarifying. Some industries and companies are strong on vertical integration, and vendor relationships may carry less risk. In other cases, vendors are part of core business processes and can easily expose your most critical assets. Like every project, creating a successful vendor risk assessment questionnaire starts with establishing clear goals.

For less mature organizations, getting a questionnaire in place at all might be the goal. For more mature organizations, you may already have a process but need to make it more efficient. A larger scope for your questionnaire must be balanced against the increased cost of maintaining and administering it. Finally, being frank about what is ultimately driving your vendor risk program ensures that everyone has the same top priority.

What would the worst case data breach look like for your business?Crafting a request for proposal RFP can be stressful. Get an in-depth look at how RFP management tools can help you identify the best vendor for your project. Fortunately, with the right preparation, you can craft an RFP that identifies the perfect vendor for your organization. And that starts with asking the right questions. Before you ask your vendors a single question, you need to have an internal discussion. Identifying your crucial needs and wants upfront will save you countless miscommunications and setbacks later.

Have we selected a project manager or project lead? This is crucial. Establish who will be the primary point of contact if vendors have questions and who will ensure the process keeps moving. The earlier you include them, the better. Have we established a clear budget?

information security questionnaire for vendors

You want to establish your financial limitations early on. Instead, send an RFI first. What are our crucial deal-breakers? Below are some examples of possible deal-breakers. How are we going to score? This creates a problem. What are our end goals? What does success look like? What are our biggest factors in determining success? Are we going to use rounds of questions?

Rounds are a great way to keep the process easy for everyone. Keeping RFPs brief while you narrow down options makes it easier for providers to engage, and it also means you have fewer responses to evaluate.Built on best practices by our member community, the SIG provides standardization and efficiency in performing third party risk assessments.

The library houses comprehensive risk and cybersecurity frameworks as well as industry-specific controls. The SIG functions as a questionnaire management tool that allows you to build, customize, analyze and store questionnaires in one place. You can also transfer responses from one SIG file version to another version. This feature makes it easy to update responses to a newer version of a SIG without starting from scratch.

It outlines the basics of the tool, the tool structure and how to use the SIG from different perspectives, whether as an Outsourcer, Assessor or a service provider. Not included in the bundle, but available for reference purposes:. Shared Assessments keeps a close eye on emerging risks, as well as emerging regulations, guidelines and standards for the wide range of industries that our members represent.

The components of the Shared Assessments Third Party Risk Toolkit are designed in alignment with a wide body of the most updated domestic and international regulatory guidance and industry standards. View our alignments. Membership Want access to all the Shared Assessment Program tools, thought leadership and a network of members?

Find out about Membership or for general inquiries, email info santa-fe-group. Please note that on our website we use cookies necessary for the functioning of our website, cookies that optimize the performance. To learn more about our cookies, how we use them and their benefits, please read our Cookie Policy and Privacy Policy.

Search for:. Completed by a service provider and used proactively as part of a request for proposal RFP response. Completed by a service provider and sent to their client s in lieu of completing one or multiple proprietary questionnaires. Used by an organization for self-assessment. Join us for a live demo of the SIG. Live Demo. SIG Tools. SIG Features The SIG functions as a questionnaire management tool that allows you to build, customize, analyze and store questionnaires in one place. Your download of the SIG will include three files, including:.

Not included in the bundle, but available for reference purposes: SIG Alignments Shared Assessments keeps a close eye on emerging risks, as well as emerging regulations, guidelines and standards for the wide range of industries that our members represent.

Membership Info. A set of rules applied by the owner or manager of a network, website, service, or large computer system that restricts the ways in which the network, website, or system may be used.

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